How to create a Video Interview
Create a new video interview on the Recright dashboard by clicking 'Create New'-button.
2. Enter the interview title and workplace location. For remote roles, use the office location. The selected interview language will determine the language of the invitation and instructions.
3. Set the 'Open until' date and time zone. This deadline is when candidates must submit their video answers. If not set, the interview stays open until manually closed. Five days is typically enough, and Monday is a better deadline than Sunday.
4. Add the employer logo and background image which will be displayed in the invitation and in the video interview.
5.Select the information you need from candidates. Name and email are mandatory. You can make additional fields like phone number or city optional or required. You can also request a CV or links to their websites, portfolios, or social media.
6. If needed, add extra form fields under 'Add a new form field.' You can choose the answer type, such as multiple choice, selection, short text, or long text.
Adding videos
We recommend adding 2-4 brief video interview questions, though one may suffice.
Additionally, consider including the following videos:
Employer Branding Video (optional, 30s-2min)
Welcome Video (introduce yourself, set answer length expectations (max 1 min/answer is highly recommended), and provide any necessary instructions)
Thank You Video (thank candidates and outline the next steps in the recruitment process)
Involve colleagues in asking questions to help candidates get to know the team. You can record without questions and add colleagues to the recruitment team via the 'Edit' menu.
To add video questions, you can:
Record a new question.
Upload an existing video.
Select a question from the video library.
Add a text question instead of a video.
If the video doesn't contain a question, remember to turn off the "Question can be answered" toggle.
You can reorder questions by clicking "Organize questions" and dragging them into place. When done, click "Stop reordering questions."
You can add, remove, or rearrange questions until you send the first interview invite. Clearly name the videos so candidates know which question they are answering. When finished, click "Save."
Recruitment team
Invite colleagues to record questions and/or to evaluate candidates by adding them to the recruitment team under 'Edit Team'.
The people you add will receive an email invitation to evaluate candidates. Your colleagues will create an account and set a password when using Recright for the first time.
Other recruitment team members can add questions if candidates haven’t been invited yet. Added members have the same rights as you, but only you can delete the interview or job posting.
Inviting candidates
When the video interview questions are ready, you can invite candidates to respond and colleagues to evaluate them. First, click "Invite Candidates" (see image below).
2. Enter the candidate’s email and press enter, or paste multiple emails from Excel. Invited candidates will receive a personal email and won’t see others’ addresses.
For detailed instructions on inviting candidates, click here.
Notifications
All recruitment team members will receive email notifications of new responses in the interview. Notifications will be sent to your email if you are logged out of Recright. For more information about notifications, click here.
Screening and shortlisting
When a candidate responds to a video interview, their answers appear in their profile. You can view video responses, additional information, and the last visit date.
Comments: Add notes for colleagues in the 'Comments' section while viewing responses.
Classification: Categorize candidates with tags like #pass or #Helsinki.
Features: Rate the candidate’s skills from 1-5 using default or custom features.
Star Rating: In addition to comments, classification, and features, you can assess the candidate's overall suitability with star ratings.
Candidates will not see comments, classifications, star ratings, or recruitment stages. During the video interview, you can also remove or re-invite the candidate and ask follow-up questions through this page.
For more details on screening candidates, click here.
Introducing candidates
In cases you want to introduce selected candidates to a colleague or customer, we recommend to use the 'Introduce'-function.
Anyone receiving the introduction invitation does not need to create a user account on Recright to evaluate candidates. The recipient will only see the selected candidates videos/information, and will not be able to make any changes to the video interview.
Here is how it works:
First, select the candidates you wish to introduce, and click "Introduce"- button (as shown in the picture above)
Add recipient/s email address
Select the information about the candidate/candidates you wish to share
If you select "Competencies & Compatibility" and "Rating", the hiring manager can give their rating on the candidate. Please note that "Competencies & Compatibility" are separate from the overall rating.
If you want to share the comments from the hiring team, use the "Comments"- field. Note that the hiring manager is not able to add comments.
You have the option to hide average ratings and other users' comments until you've provided your own rating. This means that you can evaluate candidates without being influenced by others' opinions upfront. This is a company level feature, and you can request this feature by contacting support@recright.comYou can edit the introduction email/subject, if needed.
You can protect the introduction group with a passcode, which you can enable by choosing the option before sending the introduction. Please note, that the passcode is single-use. If you forget the code, you will need to generate a new passcode and resend the introductions.
Click "Send Introductions", and the recipient will receive a link to access the candidates information.
7. Below you can see the recipient's view of the candidate.
In this case, the hiring manager can view candidate's name, email address, video responses, and can give their star rating on competencies and compatibility, and a separate overall rating. For more information for the hiring managers, please find our support article here.
Tips and Best Practices
Prioritize video questions over text for better engagement.
Provide descriptive names for your questions: Using clear titles instead of generic identifiers like Q1/Q2 simplifies the process for both you and the candidates, enhancing clarity and ease of navigation.
For videos not requiring candidate responses (e.g., intros/employer branding), turn off the "question can be answered" toggle.
Keep questions concise to aid candidate recall and timely responses.
Capture details like salary expectations or notice periods using additional form fields like text or multiple-choice questions.
For multiple interviewers, add them to the recruitment team via the edit menu to enable recording and evaluation.
Save preferred video questions by clicking the heart icon for future use.
Note that editing video questions and forms isn't feasible after sending invitations to ensure consistent candidate experiences.
Test the interview by simulating a candidate invite for yourself; remember to delete your profile after testing.
If you have any further questions, additional tips can be found in the support portal and from Recright's customer service at support@recright.com.